Workflow · Meeting booking
Turn Replies Into Booked Meetings With Your Own Calendar.
RevFirst gets the positive reply into your inbox. Booking the meeting is up to you, with the calendar link or tool you already use. Here's how to do it well.
Activity
What happened today
Replied Dana Whitfield · Northwind Freight10:42
Sent Step 2 · 28 contacts09:15
Sequence stopped Reply received · Harbor Health08:51
Sent Step 1 · 30 contacts08:02
How Do Meetings Get Booked From RevFirst Campaigns?
You book them yourself, from your inbox. RevFirst doesn't connect to your calendar today: when a prospect replies, the email arrives in your mailbox and their sequence stops, and you answer with your own booking link or a few suggested times.
The workflow
From "Sounds Interesting" to a Date in the Diary.
- 01
Answer quickly
Interest cools fast. Aim to reply the same business day.
- 02
Make it easy to say yes
Offer your calendar link, or two or three specific times in their time zone.
- 03
Keep the reply short
Confirm what you'll cover and how long it takes. Save the pitch for the meeting.
- 04
Log it
Add the meeting to your CRM or tracker with the RevFirst cohort it came from.
Common replies
What to Send Back to Each Kind of Reply.
You'll read and sort replies yourself. These are the four you'll see most.
"Yes, let's talk"
Send your link or times in the first line. Nothing else is needed.
"Tell me more first"
Answer the question in two or three sentences, then suggest a short call.
"Talk to my colleague"
Thank them, contact the colleague and mention who pointed you there.
"Not right now"
Ask when to check back, note it, and leave the door open.
Who Does What.
| Step | RevFirst | You |
|---|---|---|
| Reaching the right person | Prepares leads and sends approved emails | Approves the campaign |
| When they reply | Stops their sequence; reply lands in your inbox | Reads and answers it |
| Booking the meeting | Not involved | Shares your calendar link or times |
| Tracking meetings | Not tracked in RevFirst today | Logs meetings in your CRM or tracker |
A Reply You Can Adapt.
"Thanks, Priya. Happy to walk you through how other multi-site clinics handle this in 20 minutes. Here's my calendar if one of these slots works, or send me two times that suit you and I'll fit around them."
Short, specific and easy to act on. Swap in the cohort's problem and your own link.
No Calendar Integration Is Claimed.
RevFirst doesn't currently connect to Google Calendar, Outlook Calendar or scheduling tools, and it doesn't count booked meetings for you. Any calendar link you already use works fine in your replies.
Customer story
How Xflowpay Got Senior CFOs to Take the Meeting by Sending Less
15
demos booked with senior CFOs
4.33%
reply rate vs a 2% industry benchmark
$1.8M
monthly transaction volume in pipeline
“$1.8M in monthly transaction volume generated. Two deals closed at $350K MTV. RevFirst didn't hand over leads and disappear, they stayed in the deals until both closed.”
Anurag DeoAccount Executive, XflowpayRead the Xflowpay story →
Common Questions
Does RevFirst book meetings for me?
No. Replies come to your inbox and you book the meeting yourself, usually by sharing your calendar link.
Is a qualified lead the same as a booked meeting?
No. On RevFirst plans, a qualified lead is a positive reply showing interest in continuing the conversation, such as asking for a call or more information. Turning that reply into a meeting is your step.
Can I use my existing scheduling link?
Yes. Any calendar or scheduling link you already use can go in your replies.
Can I put a calendar link in the first cold email?
Your sequence is reviewed with your strategist and approved by you. Many teams keep the first email focused on the problem and share a link once someone replies.
Does RevFirst track how many meetings I book?
Not today. RevFirst shows sends, opens and replies; record booked meetings in your CRM or tracker.
What happens to the sequence after someone replies?
It stops for that person, so they won't get another follow-up while you're arranging the meeting.
Free Forever plan
Get the Replies First.
Start with your website; the meetings you book come from reaching the right decision-makers.