Customer story · Recruitment & staffing (executive search)
UltraTalent: Senior Conversations Every Month, Hands-Off
UltraTalent is an executive search firm that hires for senior and niche roles at high-growth and enterprise companies. It now gets 3–5 qualified conversations a month from an outbound system it doesn't have to run day to day.
3–5
qualified conversations a month, every month
Customer
UltraTalent
Sells to
Senior decision-makers on leadership hires at enterprise and large mid-market companies
Market
Executive search
Challenge
Referrals were high quality but unpredictable, and generic outreach rarely reached the owner of a leadership hire
Few buyers, senior buyers, and a pipeline built on referrals
UltraTalent is an executive search and leadership hiring firm. It fills senior and niche roles for high-growth and enterprise companies.
Firms like this have a small pool of potential clients, and every one of them is senior. Referrals bring in strong work, but they arrive when they arrive.
Why referrals and generic outreach both fell short
Referrals are high quality but unpredictable, so they can't be planned against. Generic outbound was no substitute, because it rarely reaches the person who owns a leadership hire.
The sale itself is slow. Sales cycles are long and several stakeholders weigh in on every hiring decision, so messaging had to establish credibility from the first touch.
“3–5 qualified conversations a month, every month, without us touching it. RevFirst set the system up once, and it just keeps delivering.”
Sagrika Jain
Senior Growth Marketer, UltraTalent
A system designed once, around the people who own leadership hires
RevFirst built the system around credibility rather than volume. With so few buyers, every message had to show it understood their context.
How the system was set up
ICP
A tight ideal customer profile of enterprise and large mid-market companies
Decision-makers
The senior personas involved in leadership hiring decisions
Messaging
Credibility-led outreach written for executive search use cases
Measurement
Run alongside referrals and judged on senior conversations, not reply volume
3–5 qualified conversations a month, without anyone running it
UltraTalent now gets 3–5 qualified conversations a month, every month. The figure is modest by design: for a firm whose buyers are senior and few, a steady flow matters more than a spike.
The bigger change is how little attention it takes. In Sagrika Jain's words, the conversations arrive “without us touching it”.
Consistency comes from the setup, not from effort
The system keeps delivering because the hard decisions were made at the start. Who to target, who to reach and what to say were settled before the first email went out.
Outbound now runs next to referrals instead of replacing them. Referrals still bring their own work, and the outbound system adds a predictable base underneath.
Verified results
What Changed.
3–5
qualified conversations a month, every month
Conversations opened with large enterprise accounts
Outbound running alongside referrals without day-to-day attention from the team
Figures from the approved case study. Results vary by market and offer.
What this shows
Consistency is an output of the setup. RevFirst defined the ICP, the decision-makers and the messaging first, then measured the system on qualified senior conversations, so it keeps producing without constant attention.
Free Forever plan
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